Link to proposed BHANA bylaws

existing bylaws below




(as amended February 13, 2016 – original ratification: October 9, 1978)




The name of this organization shall be the BEACON HILL AREA NEIGHBORHOOD ASSOCIATION (BHANA).




The principal address if this association shall be  P.O. Box 15732, San Antonio, Texas 78212-5732. Email address is  This location may be changed at the discretion of the Board of Directors.




The purpose for which the Association is organized is the preservation, protection, and development of the Beacon Hill Area, to provide a better quality environment for living and enjoying the rich multi-cultural heritage of both past and present by extending opportunities to residents; landowners; or anyone doing business in the area; or any interested party through education, along lines of neighborhood and community affairs, and local topics of immediate interest to


·      Elevate and promote the image of our neighborhood;

·      Encourage the neighborhood to become involved in community affairs;

·      Bring about a spirit of cooperation among the residents or any interested party of the Association;

·      Promote a sense of pride and identity for the residents or any interested party of the Association;

·      Advise on available funding, loan programs, etc. designated for the betterment and improvement of older neighborhoods;

·      Provide a forum for airing of grievances;

·      Establish a direct line of communication with members of City Council;

·      Familiarize residents of any interested party of the Association with the responsibility of belonging to the Association, especially that of involvement.


In short, the Association shall be primarily organized to serve the purposes of a civic league, the same as defined in Section 501 (c)(4), Internal Revenue Code, in promoting the common good and general welfare of the residents of Beacon Hill Neighborhood Community, and thereby enhancing the common good and general welfare of the people of San Antonio as a whole.




The emblem shall be a replica of the original pillars which define the boundaries of the original Beacon Hill Subdivision.




This Association shall be nonsectarian, nonpartisan, nonprofit, and will seek the active participation of all persons regardless of race, age, sex, or national origin.




Membership in the Association may be held by any resident or landowner in the defined boundaries set out in these Bylaws, or by anyone doing business within such area. Memberships shall be divided among the following categories:

a)    Residents/Landowner membership: Any and all persons of the age of eighteen residing and /or owning land within the boundaries of the Beacon Hill area, as set out herein, whether as homeowner or tenant;

b)    Business membership: Any person, firm or corporation having a place of business within the boundaries assigned herein; provided however, that each such business shall be entitled to one membership only in the organization;

c)    Associate membership: Any person, firm or corporation who neither resides nor does business within the defined area, but nevertheless, maintains and interest in the Association, its purposes and objectives.  Associate members do not have voting privileges of any kind with in the Association and may not be elected nor appointed to the Board of Directors/Executive Committee.

d)   Those property owners that have properties on the west side of Fredericksburg Road that are within the Beacon Hill NCD5 area, but not within the boundaries of BHANA, will have one vote per property on any actions that affect the NCD5 Non-Residential Design Standards.




The defined boundaries as set up by the Association are as follows:

On the North – Hildebrand Avenue;

On the South – Fredericksburg Avenue;

On the East – the Missouri Pacific railroad tracks;

On the West – the Southern Pacific railroad tracks.




At the time of the adoption of these by-laws, no dues have been set or required for membership in the Association.  In the event the establishment of a dues schedule is necessary, same may be proposed as an amendment to these by-laws by the Board of Directors, and, in order to be effective, must receive the affirmative vote of the majority of the members present at the next regular meeting following the proposal of such by-law amendment creating a dues schedule.




Section 1. Officers and directors shall be elected at the October meeting by the qualified members that are present by a simple majority vote.

     a) “Qualified member” shall be defined as a member with voting   privileges and who has attended at least one general meeting during the months of November through September in the year prior to the October election meeting.


Section 2. At the August meeting the Association shall appoint a nominating                committee of at least three members. The nominating committee shall present to the September meeting a slate of one or more nominees for each office.  Nominations from the floor can be made at this time or at the time of the October meeting.


Section 3. Vacancies in office shall be handled as follows:

a)    In the event of death, resignation or incapacity of the president, the

b)    vice-president shall become the president for the unexpired portion of the term.

c)    Absences from three consecutive meetings will constitute a vacancy of the office.


Section 4. No member shall hold the same office for more than two consecutive





Section 1. The president shall be the principal officer of the Association. S/he shall:

a)    Preside at all meetings of the Association;

b)    Appoint standing and special committee chairpersons with the approval of the other officers;

c)    Bring to the attention of the Association all pertinent information of interest to area residents and any other interested party.


Section 2. The vice-president shall:

a)    Perform the duties of the president in the absence of the president;

b)    Become president for the unexp9ried term in case of death, resignation, or incapacity of the president;

c)    Be ad hoc member of all committees;

d)    Serve in such capacities as assigned by the president.


Section 3. The secretary shall:

a)    Take and record accurate minutes of the proceedings of meetings of the Association;

b)    Preserve in file all records and letters of value to the Association;

c)    Conduct the correspondence of the Association;

d)    Keep a roll of membership, indicating the name, address, telephone number of each member, as well as his or her classification of membership.


Section 4. The treasurer shall:

a)    Have charge of all monies of the Association, and shall report thereon at all meetings.

b)    Keep an itemized record, in a permanent file, of all receipts and expenditures;

c)    File Form 990 and all forms as required by the Internal Revenue Service, and/or all forms as required by the State Comptroller’s Office.


Section 5. Each officer shall deliver to his or her successor within fifteen (15) days after retiring from office, all records, books, papers, and other property belonging to the Association.




Section 1. Regular meetings shall be held monthly on the second Monday of the month.


Section 2. Special meetings may be called by the president or by any five members, provided all interested parties, residents, landowners, and persons doing business in the area are notified in writing of time, place, and purpose of meeting.




Section 1. The elected officers and three elected directors shall constitute a board of directors/executive committee of the Association.


Section 2. This group shall:

a)    Supervise the affairs of the Association;

b)    Make recommendations for the Associations’ growth and prosperity;

c)    Adopt any proposed amendments to these by-laws as may be deemed necessary by a majority of the board of directors;

d)    Transact any business between meetings of the Association and report thereon at the next general meeting of the Association.

e)    Report at the annual meeting the business transacted by the board of directors during the Association’s year.

f)      The executive committee shall fill vacancies in offices other than that of president, for the unexpired portion of the term.


Section 3. This group shall meet monthly, or as necessary, but must meet at least once every six months.


Section 4. Special meetings of the board/executive committee may be called by any member of such board upon twenty-four hours notice to the remaining members.


Section 5. A majority of the voting members shall constitute a quorum at any meeting of the board of directors/executive committee whether regular or special.


Section 6. No member of this group shall have more than one vote, and in order to case same, such member must be present at the meeting which any vote is taken.




The rules of parliamentary practice comprised in Robert’s Rules of Order Newly Revised shall govern all proceedings of the Association.




These by-laws may be amended by resolution of the board of directors, which resolution shall be presented to the general membership at a regular monthly meeting, and such amendments may be adopted by a majority of the membership present at the next regular meeting scheduled thereafter.




In the event of dissolution of the Association, same shall be carried out in accordance with the requirements and provisions of the Texas Non-Profit Corporation Act, then in existence.






Expenditures or withdrawals from BHANA accounts in excess of $300 may be made only under any of the following conditions:

1.    Approval of five members of the BHANA Board

2.    A majority vote of the monthly BHANA general meeting and approval of the Board at their next regularly scheduled meeting.

3.    A majority vote of the monthly BHANA meeting at two consecutive meetings.





[Fifth Amendments] were ratified by resolution of a majority of the board of directors at its regular meeting held on the 2nd day of January 2017.

Cynthia Spielman, President

ATTEST: Nancy Cook-Monroe, Secretary


Amendments were presented to the general membership at  the regular scheduled monthly meeting held on the 9th day of January 2017.

Cynthia Spielman, President

ATTEST: Nancy Cook-Monroe, Secretary


Amendments were adopted by a majority vote of the membership at the regular scheduled monthly meeting held on the 13th day of February 2017.

Cynthia Spielman, President

ATTEST: Nancy Cook-Monroe, Secretary